Help & FAQs
We know that you might have questions about giving in Surrey, or about applying for a grant with us. Below there are some of our most Frequently Asked Questions, and if you’re still stuck you can get in touch!
Frequently Asked Questions
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Please read our eligibility criteria for full details on who is eligible for a grant. However you should have a management committee of at least 3 unrelated people, a constitution (set of rules), a safeguarding policy and procedure, a financial policy and a bank account in the name of the organisation as a minimum to be eligible for funding.
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We are able to support a wide range of activities, awarding grants to support project costs, core costs or capital costs (see eligibility criteria). However, each of our Donor and Area Funds has its own criteria. We ask you to tell us about your project using our Expression of Interest Form and we will let you know if we can invite you to make a full application.
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We accept Expressions of Interest for our main grants programme at any time but to be considered for a particular deadline please check the list of deadlines for the upcoming year.
The Strategic Programme accepts applications on a rolling basis with no deadline – submit an Expression of Interest to start your application.
Grants to individuals are processed on a rolling basis with no deadline. Please refer to our grants for individuals page for more information on our Funds for individuals, and for links to each Fund and their criteria.
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Our average grant size is around £6,000 – £7,000. We are not able to consider applications for less than £1,500 in our rounds, although some Area Funds may be able to consider smaller amounts.
We have no official maximum amount; however, if we invite you to apply we will let you know if there is a maximum for the Fund(s) we have in mind for you. We do award grants above £10,000 on occasion.
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We ask for the following supporting documents to carry out a series of due diligence checks.
Governing document / Constitution
Financial Policy
Most recent Report and Accounts (R&A). If available on the Charity Commission website, you do not need to submit them, but please let us know. If your R&A are older than 12 months, we will require an update on your financial position.
A recent bank statement, no older than three months; transactions should be redacted for privacy.
Safeguarding Policy and Procedures
A quote – if applying for larger capital costs.
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Our area of interest is Surrey as defined as the 11 Boroughs/Districts under Surrey County Council. The London Boroughs such as Croydon, Sutton, and Kingston, which may have historical references to Surrey, are no longer part of Surrey. If you are unsure, clarity can be found via the Surrey County Council interactive map.
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Currently grants are typically awarded for up to one year. However, in some cases Donors will consider an application for multiple years and make an in-principal offer for a second year of funding if the project is able to demonstrate success and funding is available.
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We do not have a time limit on when a successful applicant can apply again but if you have received funding in the past we would require your end of grant monitoring to be up to date. If you have received your first grant we would need to see end of grant reporting information on the outcomes of your grant before you could apply again.
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See our case studies section for more details on some of the projects we have supported.
Our grants process
We support local charities, community and voluntary groups in Surrey whose work benefits our communities. We welcome applications from both new and established groups and also have 5 Funds that award grants to support individuals.
The grant funding we award is made possible by local Donors, spread across 85+ Funds. When considering your application, we will match it with the criteria our various Funds have set across the county.
Grants for groups
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Tell us what you want to do and how much you would like to apply for. Our Grants Team will review your EOI against our Fund’s criteria and will advise you if we can invite you to make an application. We will send you the full application form at least a month before the deadline.
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After reviewing your EOI our Grants Team will contact you. If we are able to invite you to apply we will send you a link to the online application form and give you a deadline for your application. Complete the online application form and attach your supporting documents.
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Once we have received your full online application and supporting documents we will process your application. Our Grants Team will complete due diligence checks and review the content of the application. Applications will then be shared with our Donors who will make the final decision. Your application may be considered by several of our Donor Fund. We will notify you of the funding outcome by the date provided for the round, typically within 3 months of the full application being submitted.
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If you receive a grant we will ask you to send us an End of Grant report. This report not only shows that you completed your project but helps us tell the world how you are improving our community.
Still have questions?
Register for one of our upcoming 30 minute Q&A sessions, hosted on Zoom.
End of Grant Reports
For more information about the End of Grant Reports, and a step-by-step guide to completing the form, click the button below.
Publicising your grant
Acknowledging support
We really enjoy seeing any publicity materials you have produced or local news items you may have featured in.
As per your conditions of grant, please ensure that any publicity directly relating to the project our grant has funded acknowledges our support. This helps us to raise the profile of our work and encourages other groups to apply for funding.
Using our logo
The Community Foundation for Surrey logo should be used in all publicity materials about the work for which you have received funding (including leaflets, flyers, annual reports and on your website).
If you’re issuing a media release, please do get in touch and we would be happy to advise you.
Keep us up to date!
Don’t wait until your project is finished to tell us how it’s going!
We love to share stories from successful projects with our donors and supporters.
Please do keep us updated with any news and photographs from your project we can share on our social media platforms and website, in our e-newsletter or in our print literature.
Visit our Case Studies page for inspiration!
High quality photographs make a huge difference to the information we are able to provide to donors, enabling them to see the impact of their giving.
Share your photos and stories with us so we can share your success with our supporters!
Other sources of funding & advice
We encourage every group to look at a variety of potential sources of funding to help you find the one that matches your needs perfectly.